2nd March 2020
BSP Policy on Wuhan Novel Coronavirus (COVID-19) Re 2020 BSP Trypanosomiasis and Leishmaniasis Seminar
Delegates registered for the BSP’s upcoming Trypanosomiasis and Leishmaniasis Seminar in Granada, Spain (8-11 March) will undoubtedly be concerned about the impact of the ongoing spread of COVID-19 on their plans to attend this meeting. BSP Council have discussed the issues around this meeting at length, and this statement summarises the results of those discussions, and represents the agreed current position of the BSP Trustees.
Subject to further advice to the contrary from UK, EU or International bodies, the meeting will go ahead as planned. In the event that appropriate authorities, such as UK or Spanish, EU Council or WHO advises against travel to Spain, we will cancel the meeting and advise all delegates of this decision, and refund registration fees only (subject to a £15 administration charge per delegate, to cover the fees we incur on transactions etc.) for all those who have paid and seek reimbursement. In the event that official advice recommends against delegates travelling from their home country, we will refund registration fees (subject to the administration fee stated above). In case of cancellation, we expect delegates to seek reimbursement of the costs of travel and accommodation bookings (which we have already paid for) from their institution or travel insurance provider. Consequently, accommodation fees will not automatically be refunded, even where these were paid for as part of registration. Nevertheless, the BSP will attempt to negotiate return of accommodation costs to mitigate members personal losses wherever possible. To assist with claims, BSP will issue an official letter of cancellation to all those who require this. On the point of travel insurance, if delegates haven’t already arranged such cover, we strongly advise all delegates to arrange adequate travel insurance that will cover the cost of their travel and accommodation to the Trypanosomiasis and Leishmaniasis Seminar in the event this has to be cancelled. Note that many institutions provide travel insurance for staff travelling on official business; please consult your own institution for details on this.
Information for Uk travellers: https://www.gov.uk/guidance/coronavirus-covid-19-information-for-the-public
Information from WHO:https://www.who.int/emergencies/diseases/novel-coronavirus-2019/advice-for-public